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TURNING MEETINGS INTO RESULTS

Meeting management tools for Microsoft Teams

Decisions is a secure meeting management system for people and AI, built natively on Microsoft 365 and Teams. From management committees to project teams, it structures meeting context, records outcomes, and automates workflows before, during, and after every meeting. AI is built in, and always optional.
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HOW DECISIONS WORKS

The full meeting lifecycle in Microsoft Teams, from prep to follow-through

Prepare with a structured agenda, run the meeting with time and outcomes tracked live, and follow up with minutes, decisions, and action items. Each stage feeds the next, so the next meeting starts prepared.
Decisions AI Agenda in Microsoft Teams drafting a meeting agenda from past recaps, action items, and Outlook events, with language and tone options.
Before the meeting

Show up prepared

Build the agenda
Agenda builder
Drag and drop items, set time per topic and type, in draft until you publish.
Agenda templates
Personal, team, and organization-wide templates for every recurring meeting.
AI Agenda
An optional AI draft from your meeting context, to review and refine before publishing.
Co-authoring & collaboration
Build the agenda together, with suggested and requested items.
Proposed decisions
Stage a proposed decision on any agenda item, ready to vote on and finalize.
Case submission
Submit cases for the board to consider, with the documents decision-makers need attached.
Get everyone ready
AI Assistant
Daily briefings, scheduling, reminders, recaps, and more, all from your AI Assistant.
Decisions MCP Connector
Bring agendas, decisions, and action items into Microsoft Copilot and Claude.
Guest & participant management
Control who sees what, including external guests.
Document access restriction
Restrict document access per participant, so sensitive papers reach only the right people.
Meeting book
Export the agenda and every attached document in one branded PDF, ready to review and annotate in the mobile app.
Meeting Engagement Score™
See how prepared participants are before the meeting starts.
Decisions side panel in a live Microsoft Teams meeting showing the timed agenda, assigned presenters, and a Time Tracker with two minutes left on the current topic.
During the meeting

Focus on what matters

Run the meeting
Meetings in Microsoft Teams
Run the full agenda from a side panel inside the meeting window, no switching apps.
Mobile app
Capture in-person and hybrid meetings on your phone, then turn them into a quick recap or formal minutes.
Time tracker
Countdown per topic with a one-minute warning, so every item gets its time.
Assigned presenters
Everyone knows who presents what, and when.
Meeting slides
Turn your agenda into a ready-to-present slide deck.
Decide & capture
Secure voting
Formal votes recorded directly on the agenda item.
Decisions & action items
Outcomes recorded per topic as they happen, manually or automatically.
An AI Recap from Decisions in Microsoft Teams chat summarizing a leadership meeting with key takeaways, decisions, and action items ready to sync to Microsoft Planner.
After the meeting

Leave with everything handled

Document it
One-click minutes
Agenda, notes, and decisions in your branded Word or OneNote templates.
AI Minutes & AI Recap
Minutes and recaps built from your transcript, chat, notes, documents, and uploaded whiteboard or handwritten photos.
Approval & e-signatures
Formal review, approval, and signing.
Selective minutes distribution
Share minutes per agenda item, so confidential items stay confidential.
Meeting archive
Every past agenda and set of minutes, searchable in one place.
Follow through
Decision log
Proposed and final decisions, full audit trail, with historical import.
Task management
Action items are synced to Microsoft Planner and To Do, with auto-created buckets.
Standing agendas & backlog
Recurring items and outcomes feed into the next meeting.
Ongoing governance
Circular resolutions
Propose, vote on, and finalize formal decisions between meetings, without calling one.
Structured approvals
Define who recommends, approves, and decides with RAPID, RACI, or your own decision-making process.
Advanced reporting
Cross-organization reporting on meetings, decisions, and follow-through.
WHAT DECISIONS COVERS

Meeting management system for decisions, governance, and compliance

Decision-making, formal governance, in-person and hybrid meetings, and security and compliance: most teams stitch these together from separate tools. Decisions brings them into one system inside Microsoft Teams.

Decision-making

Decisions turns discussion into documented decisions. Propose, vote on, and finalize decisions directly on agenda items, with structured approvals using RAPID, RACI, or your own framework. Every outcome lands in a searchable decision log with a full audit trail, so teams know what was decided, who owns it, and how it connects to execution.

Key features

Structured approvals Decision log Proposed decisions Decisions & action items

Board & formal governance

Formal bodies get the structure they are required to have: case submission, secure voting, structured approvals, a full audit trail, and electronic signatures. Document access can be restricted per participant, and every step is traceable from proposal to signed minutes.

Key features

Circular resolutions Advanced reporting Case submission Secure voting Approval & e-signatures Document access restriction

In-person & hybrid meetings

Capture face-to-face meetings with the Decisions mobile app: recording and transcription happen on-device, then flow into AI Recap or full AI Minutes. Review agendas, annotate meeting books, and comment from anywhere.

Key features

Mobile app for iOS Mobile app for Android

Security & compliance

All meeting content is stored in your own Microsoft 365 tenant and is never accessible to Decisions employees. Decisions works from Teams' built-in transcription, so it never needs a bot on your calls. AI runs stateless on Microsoft data centers with geographic control, and Decisions is SOC 2 Type II compliant and ISO 27001:2022 certified. IT deploys centrally with zero footprint on user devices.

Key features

Data sovereignty (M365 tenant) Not accessible to Decisions employees Stateless AI SOC 2 Type II ISO 27001:2022 GDPR Zero IT footprint
FREQUENTLY ASKED QUESTIONS

Frequently asked questions about meeting management in Decisions 

Meeting management software helps teams plan, run, and follow up on meetings in one system: agendas, meeting documents, minutes, decisions, and action items. Decisions is a secure meeting management system for people and AI, built natively on Microsoft 365 and Teams.
Decisions is a meeting management system for Microsoft Teams that structures how decisions are made, approved, and tracked. Teams can propose decisions and vote on agenda items, collect approvals from named people, and maintain a decision log with an audit trail. Like an AI notetaker, Decisions can summarize meetings, but AI is always optional.
Decisions includes an agenda builder, templates, and meeting books for preparation. During meetings, a Microsoft Teams side panel supports time tracking, voting, and recording decisions and action items. Afterward, you get one-click minutes, a decision log, and task sync to Microsoft Planner. Structured approvals support formal decisions. AI is optional, and features vary by plan.
Yes. Decisions is built natively on Microsoft 365 and runs inside Microsoft Teams as a meeting side panel and tabs. It also works with Outlook, Word, OneNote, and Planner. Your organization's app policies decide whether an admin needs to approve the app first.
Yes. One-Click Minutes combines your agenda, notes, decisions, and action items into a Word or OneNote document, without AI. If you choose, AI Minutes drafts minutes by agenda topic for you to review and edit before sharing. Approval and electronic signing are separate options, depending on your plan and setup.
No. AI is optional in Decisions. You can build agendas, vote, record decisions and action items, create minutes, and follow up without it. When your organization turns on Decisions AI, you can choose to use it for tasks such as drafting agendas, minutes, and recaps.
Decisions stores meeting records in your organization's Microsoft 365 tenant, in SharePoint, OneDrive, and Exchange, under your existing security policies. Decisions employees can't access them. Optional Decisions AI processes the data it needs transiently in Microsoft Azure OpenAI, in the EU or US region you choose. It isn't stored, reviewed by humans, or used for training, and AI outputs are saved to your tenant.
Yes. The Decisions MCP Connector connects the AI assistant your team already uses to your meetings in Decisions. It works with Microsoft 365 Copilot, Claude, ChatGPT, Perplexity, and Amazon Quick. Your assistant can find meetings, answer questions from agendas, recaps, decisions, and action items, and draft agenda items for your approval. Access follows each person's Microsoft 365 permissions, and admins control which assistants can connect.
Yes. The Decisions AI mobile app for iOS and Android lets you review agendas, annotate meeting books, and comment. With optional AI turned on, you can transcribe in-person meetings and create AI Recaps in the app. Organizers and meeting admins can then transfer the transcript to create AI Minutes on a computer.
Yes. When you start Decisions free, every feature is unlocked with no credit card required. When full access ends, you can buy paid licenses or continue on Free automatically, and you keep everything you've created. Start free.
Still have questions?

Turn your meetings into results

Give every meeting a clear structure, and every outcome a clear record.