Log in Book a demo Start free
DECISIONS FOR PROJECT & PROGRAM MANAGEMENT

Project meetings that keep delivery on track

Decisions is a secure meeting management system for Microsoft 365 and Teams. For project and program managers, that means every project meeting, from the kick-off to the steering committee meeting, ends with logged decisions and tasks that have an owner and a due date, synced to Microsoft Planner and ready for action. So you stop chasing, and the project keeps moving.

Start free in Microsoft Teams Book a demo

Free to start · Runs inside Teams · Nothing to install

5,000+ organizations · SOC 2 Type II · ISO 27001:2022 · Runs inside Microsoft Teams · No bot joins your call

THE FOLLOW-THROUGH GAP

Why aren’t project decisions followed through?

Project decisions aren’t followed through when what was decided in the meeting never turns into clear tasks with an owner and a due date. People leave unsure of what they’re supposed to do, nobody can see the status of open tasks, and so things don’t get done.

Project teams often meet several times a week, so the gap grows fast. Commitments end up in chat, email and personal notebooks, and the project manager spends the time between meetings chasing people and rebuilding status by hand.

It’s not a people problem. Projects run on meetings, and those meetings deserve a system that turns every agreement into follow-up you don’t have to chase.

A familiar week

  1. Mon

    The steering committee meeting approves a scope change and agrees on three follow-ups.

    3 follow-ups agreed

  2. Wed

    In the project meeting, one follow-up is done. One is “in progress” in someone’s head. Nobody is sure who took the third.

    1 done, 1 no update, 1 owner unclear

  3. Fri

    The next project meeting starts with ten minutes of “where were we?”

    10 minutes lost rebuilding status

55%

of workers surveyed said next steps weren’t clear at the end of a meeting.

Source: Microsoft Work Trend Index (2023)

FROM ONE MEETING TO THE NEXT

How does Decisions help project and program managers?

Decisions gives every project meeting a prepared agenda, a well-structured meeting, a clear record of what was decided, and tasks that land in Microsoft Planner with an owner and a due date. Each recurring meeting picks up where the last one ended, so status builds up meeting by meeting instead of being rebuilt.

  1. Before

    Show up prepared

    Set up a standing agenda once, with open items from last time automatically suggested. Everyone can add or suggest agenda items, like a status on their own tasks. AI can draft it in seconds.

  2. During

    Focus on what matters

    Run the meeting in Teams with an agenda that’s easy to follow, so everyone knows what happens when. AI picks up decisions and tasks from the discussion, so nobody has to take notes. Bring in guests for just the topics where you need them.

  3. After

    Leave with everything handled

    Tasks sync to Planner and To Do with owner and due date, so everyone knows what to do. Decisions go into a searchable log, and recaps or minutes are shared in one click.

  4. Between

    Every meeting builds on the last one

    Open tasks, follow-ups and unfinished items are automatically suggested for the next agenda. Everyone arrives prepared, and the project keeps moving forward.

PROJECT MEETING TYPES

Which project meetings can you run in Decisions?

You can run every meeting in a project or program in Decisions. Each meeting can have a template, so the structure is the same every time and nothing is left to memory.

  • Project kick-offGoals, roles and milestones agreed, first tasks assigned.

  • Project status meetingStanding agenda with open tasks carried forward.

  • Workstream or team syncQuick check-ins where blockers and tasks are captured.

  • Steering committee meetingPrepared decision items, logged decisions, minutes to share.

  • Program reviewDecisions and outcomes visible across projects.

  • Project closeA searchable history of what was decided and when.

GETTING STARTED

How do you get started with Decisions for project meetings?

Add Decisions from the Teams store and start free with every feature unlocked. It runs inside Teams, so there’s no separate desktop app, and you can be up and running before your next project meeting.

  1. Decisions in the Microsoft Teams app store, ready to add

    Step 1

    Add to Teams

    Your project team keeps meeting in Teams, where they already work. Agendas, decisions and follow-up come together without anyone switching tools.

  2. Choosing the Project Status Update Meeting template for a standing agenda

    Step 2

    Set up a standing agenda

    Build your status agenda once, from a template or your own items. It repeats for each meeting, ready for your team’s updates.

  3. The Agenda Assistant suggesting an open Planner task and an agenda item from earlier meetings for the next agenda

    Step 3

    Run it and follow up

    Everyone leaves knowing who does what by when, with tasks in Planner. Unfinished tasks and topics are automatically suggested for your next agenda.

Start free in Microsoft Teams

HOW IT COMPARES

How is Decisions different from an AI notetaker or Planner on its own?

An AI notetaker records what was said, and Planner tracks tasks once someone types them in. Decisions connects the two: it prepares the meeting, captures decisions and tasks while it runs, and sends the tasks to Planner automatically.
NeedEmail, chat and docsAI notetakerPlanner on its ownDecisions
Prepared agendaSometimesNoNoStanding agendas and templates
Decisions logged and searchableNoIn the transcriptNoDecision log
Tasks with owner and due dateManualSuggested in notesTyped in by handCreated in the meeting and synced
Follow-up carried into the next meetingNoNoNoYes, automatically
Data stays in your M365 tenant, no botYesUsually notYesYes

Need 1

Prepared agenda

  • DecisionsStanding agendas and templates
  • Email, chat and docsSometimes
  • AI notetakerNo
  • Planner on its ownNo

Need 2

Decisions logged and searchable

  • DecisionsDecision log
  • Email, chat and docsNo
  • AI notetakerIn the transcript
  • Planner on its ownNo

Need 3

Tasks with owner and due date

  • DecisionsCreated in the meeting and synced
  • Email, chat and docsManual
  • AI notetakerSuggested in notes
  • Planner on its ownTyped in by hand

Need 4

Follow-up carried into the next meeting

  • DecisionsYes, automatically
  • Email, chat and docsNo
  • AI notetakerNo
  • Planner on its ownNo

Need 5

Data stays in your M365 tenant, no bot

  • DecisionsYes
  • Email, chat and docsYes
  • AI notetakerUsually not
  • Planner on its ownYes
BEYOND ONE PROJECT

What do program managers and PMOs get?

Program managers and PMOs get one view of the decisions made across all their projects, a structured way for project teams to bring topics to the steering committee meeting, and shared templates that give every project the same meeting rhythm. No more collecting status by email before every program review.

  • See every decision across your projects

    See logged decisions and meeting outputs from every project team that shares them in one place, without being a member of each team. Filter by project team, date, decision status, keyword or tag.

  • Prepared topics for the steering committee meeting

    Project teams submit topics and cases with background and attachments. Everything is collected in one meeting book, so members arrive prepared and decide on prepared material, not on a last-minute email.

  • One meeting rhythm across the program

    Create custom agenda templates for kick-offs, status meetings and steering committee meetings, and use them in every project. Tasks land in Planner buckets by topic.

  • Ask your AI assistant where the program stands

    Make decisions, tasks and minutes available to Microsoft Copilot, Claude or ChatGPT, within your permissions, and ask what was decided across the program last month. Optional, on your terms.

CUSTOMER STORY
The Middlesex Corporation
“Decisions consolidates the things we were doing manually into one, easy-to-use solution. It makes our meetings more engaging and efficient. As just one example, tasks recorded in the Word meeting minutes automatically sync into Planner, aligning to our projects.”
Matt MeadBusiness Operations Director, The Middlesex Corporation

Their resultPrep for one recurring regional meeting went from 6 to 8 hours to about one.

Read the Middlesex story
BUILT FOR SENSITIVE PROJECT DATA

Is Decisions secure enough for sensitive project data?

  • AICPA SOC 2 badge SOC 2 Type II Independently audited controls
  • ISO 27001 certified badge ISO 27001:2022 Certified security management
  • GDPR badge GDPR aligned EU company, Oslo headquarters
  • Microsoft logo Microsoft 365 native Central deployment by your admin

  • Content in your own tenant

    Agendas, minutes, decisions and tasks are stored in your own Microsoft 365, and no third-party bot joins your calls.

  • Optional, stateless AI

    AI is always optional. Processing is stateless, with nothing stored or used for training.

  • Guest access you control

    Give partners and consultants access to specific agenda items and their attachments, rather than the full agenda.

  • Compliant and EU-based

    SOC 2 Type II compliant, ISO 27001:2022 certified, GDPR compliant. Headquartered in Oslo, Norway.

See security and data handling in the Trust Center

Questions about project meeting management

Project meeting management is the practice of preparing, running and following up project meetings in a consistent way, so every meeting ends with clear decisions and tasks that have an owner and a due date. A meeting management system like Decisions automates much of that work inside Microsoft Teams.
No. Decisions manages the meetings where project work is agreed and sends the tasks to Microsoft Planner and To Do with owner, due date and status. Your team keeps working in the tools it already uses.
No. AI is built in and optional. You can run agendas, decision logs and task follow-up without AI, and turn on AI agendas, recaps and minutes when you want them.
Yes. Guest management lets you include external participants with the access you choose.
You can start free. Business+ adds standing agendas, Planner integration and AI minutes, which covers most project teams. Program and portfolio leaders who need cross-project reporting choose Executive. See current prices on the pricing page.
Still have questions?
START WITH YOUR NEXT MEETING

Be the project team that delivers.

Your next status meeting could be the first one with a ready agenda, logged decisions, and tasks in Planner before anyone leaves the call.
Start free in Microsoft Teams Book a 20-minute demo for your PMO