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MEETING MANAGEMENT FOR LEADERSHIP

An hour with your leadership team sets direction for everyone downstream

Decisions is a secure meeting management system for Microsoft 365 and Teams. Every leadership decision is logged with its context and stays easy to find later. The actions it creates carry owners and dates, reach the teams that deliver them, and return as progress on your next agenda.

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Decision log

Decision

Consolidate onto one CRM

Proposed

Action itemMicrosoft Planner

Write the migration plan
Priya Sdue 30 Sep

Suggested agenda item

3For discussion
Review the migration plan

Decision proposal

Approve the migration budget

5,000+ organizations · SOC 2 Type II · ISO 27001:2022 · Runs inside Microsoft Teams · No bot joins your call

THE HARDEST MEETING IN THE COMPANY

Your leadership meeting is the highest-cost hour in the company

Eight senior people, one hour, once a week. What gets decided in it sets direction for everyone downstream. The discussion is rarely the problem. What breaks is either side of it, and it breaks differently depending on who you are in the room.

  • The CEO leaves without knowing whether the reorganization agreed three weeks ago has moved.

  • The department lead leaves with an action living in a chat message.

  • The assistant spends Thursday reconstructing what was agreed so it can be written down properly.

Decisions treats the cadence as one process,
not a series of separate meetings.

What is a meeting management system for leadership meetings?

A meeting management system for leadership meetings runs the recurring executive cadence as one process: a structured agenda with pre-reads, facilitation, decisions recorded with their context, actions assigned to owners with dates, and follow-up carried into the next meeting.

Each decision travels down to the team that has to act on it, and comes back as progress on the next leadership agenda. Leaders and executive assistants need leadership meeting software that covers the whole cadence, not a single meeting.

FOR EVERY SEAT AT THE TABLE

Built for everyone who carries the leadership cadence

  • The executive

    You do not need another report. You need to know the decision from three weeks ago is moving.

    In Decisions

    Advanced reporting gives a permission-controlled, read-only view of decisions and follow-through across the teams you are authorized to see. Structured approvals record who decided and who delivers, in RAPID, RACI or your own framework.

    Outcome

    The question stops being “where are we on this?”

  • The department lead

    Your meeting sits between the one above you and the teams below, and you carry both directions.

    In Decisions

    The budget decision from the executive team arrives on your agenda with its item and materials attached. Topics your team raises reach the right forum. Actions land in the Microsoft Planner board your people already use.

    Outcome

    You stop being the translation layer.

  • The EA or Chief of Staff

    You run the cadence for calendars you do not own.

    In Decisions

    Delegate access lets you build and publish the CEO’s agenda from your own login. Draft mode keeps it private until the material is ready. Guest presenters get one agenda item, not the whole meeting. The open actions list is already your follow-up tracker.

    Outcome

    A morning of prep becomes a template.

FROM ONE MEETING TO THE NEXT

The whole management meeting cycle, including the part most tools skip

One decision, followed from the agenda to the result.

  1. Before

    Everyone arrives prepared

    The CRM consolidation goes on the agenda marked for decision, with fifteen minutes and the business case attached. Everyone reads the same thing.

    • Agenda builder
    • Meeting book
    • Meeting Engagement Score™

  2. During

    The decision gets written in the room

    The room agrees the wording and it is written while they are still there. The Teams side panel holds the agenda, the clock and the decision.

    • Meetings in Microsoft Teams
    • Time tracker
    • Secure voting

  3. After

    Outcomes become owned work

    The decision lands in the decision log with who approved it and when. The migration plan goes to Priya in Microsoft Planner, due 30 September.

  4. Between

    Progress comes back on the next agenda

    Sales ops copies the item to its own agenda with the files. The next leadership agenda opens with the decision, and with three of five tasks done.

What stays open carries into the next agendaStanding agendas & backlog

BEYOND YOUR OWN TEAM

A leadership decision reaches the team that executes it

Leadership agenda

The CRM decision travels down with its case and its budget attached.

The team that executes it

The migration progress travels back up to the next leadership agenda.

Every meeting in Decisions adds structured context: topics, documents, decisions, actions, risks. That becomes a connected decision graph linking teams and projects to steering committees, management teams and the board.

Good governance stops being a separate exercise. And because the structure is machine-readable, that knowledge is available, on your terms, to Microsoft Copilot, Claude and ChatGPT.

The more of the organization runs on it, the more each leadership meeting is worth.

COMPARISON

How is this different from an AI notetaker or Copilot?

ApproachGood atStops at
Calendar, email and docsFree, familiar, already thereNo decision record. Actions expire in email threads.
AI notetakersFast summaries of what was saidCapture only. Nothing before the meeting, no owned action, and usually a third-party bot in a confidential call.
Microsoft CopilotStrong AI across Microsoft 365Not meeting-centric. No agenda workflow, no decision log. Decisions gives Copilot structured meeting data to act on.
Board portalsBoard packets for formal governanceThe boardroom only, and rarely native in Microsoft 365.
DecisionsThe full leadership cadence in Teams: agenda, facilitation, minutes, decision log, owned actions in Planner, cross-team reportingRequires Microsoft 365 and Teams. Built for that stack, not ported to it.
HOW TO RUN THE MEETING WELL

Four habits make a leadership meeting end in decisions

Decisions is built so each one is the default, not a discipline.

  1. Mark which items need a decision, and time them.

    The operational update will eat the fifteen minutes you set aside for strategy unless the clock is visible to everyone.

  2. Record the decision while the room is still there.

    Written on Thursday, it is one person’s recollection of what senior people agreed.

  3. Never close an item without one owner and a date.

    An action with two names has none, and in a room this senior everyone assumes someone else picked it up.

  4. Open the next meeting with what moved.

    Not a status round. This is what makes a cadence compound instead of repeat.

BUILT FOR CONFIDENTIAL MEETINGS

Is it safe for confidential leadership material?

  • AICPA SOC 2 badge SOC 2 Type II Independently audited controls
  • ISO 27001 certified badge ISO 27001:2022 Certified security management
  • GDPR badge GDPR aligned EU company, Oslo headquarters
  • Microsoft logo Microsoft 365 native Central deployment by your admin

  • Content in your own tenant

    Agendas, minutes, decisions and actions are stored in your own Microsoft 365, under the permissions you already set there.

  • AI your admin controls

    Decisions AI is optional and only an admin can turn it on. Prompts and outputs aren’t retained, and your content never trains AI models.

  • Restricted attachments

    The personnel appendix can be limited to named attendees on that agenda item.

  • Compliant and EU-based

    SOC 2 Type II compliant, ISO 27001:2022 certified, GDPR compliant. Headquartered in Oslo.

See security and data handling in the Trust Center

A LEADERSHIP TEAM LIKE YOURS
Backe
“Decisions did more than give us a technical solution to our meeting challenge. It built a people-first solution that allowed us to create a process, almost a methodology, around how to successfully conduct meetings.”
Mårten SkällenäsDirector of Strategy and Innovation, Backe

Their rule“The meeting is canceled if there is no agenda.”

Read the Backe story
FAQ

Leadership meeting management: frequently asked questions

Four things decide it in practice. It has to live where the meeting already happens. It has to store confidential material in your own Microsoft 365 tenant. It has to produce a decision and action record someone can search a year later. And it has to keep working when the executive assistant is away.
Yes, and that is the main case. A standing agenda carries the structure from one week to the next, so nobody rebuilds it. Open decisions and actions from every past meeting appear at the top of the next agenda, and agenda templates can be shared across the team or the whole organization.
Yes. Agenda delegate access combined with Outlook delegate calendar access lets an assistant build, publish and manage the agenda for a meeting organized by someone else, including draft mode, co-authors and per-item guest presenters.
Add it from the Microsoft Teams store, or have your administrator deploy it centrally from the Microsoft 365 admin center. Depending on your tenant policies an administrator may need to approve the app first. Nothing installs on devices.
No. AI is built in and always optional, and only a tenant administrator can enable it. Agendas, minutes, the decision log and action tracking all work without it.
No. Decisions manages the whole meeting process: the agenda, the decision log, minutes and owned actions in Microsoft Planner. Notetakers capture what was said. Copilot works across Microsoft 365. Decisions works alongside them, and nothing joins your call.
A leadership meeting is an internal, recurring cadence where executives and managers align on priorities and make operational and strategic decisions. A board meeting is a formal governance meeting with statutory requirements, recorded votes and approved minutes. Decisions supports both.
In your own Microsoft 365 tenant. Agendas, attachments, minutes, decisions and actions are stored in your organization’s SharePoint and OneDrive, subject to its existing permissions. Decisions stores references, never your content. Access uses Microsoft Graph delegated permissions tied to the signed-in user, through Microsoft Entra ID with SSO, MFA and Conditional Access. AI processing is stateless: no prompts or outputs are stored, and customer data is never used for training. Nothing installs on end-user devices.
Nothing has to move on day one. Most leadership teams start with one recurring meeting and keep their existing documents in SharePoint where they already are. Past decisions can be added to the log later with a bulk historic import when you want the record complete.
Decisions is free to start, and paid plans add capabilities for larger teams and governance needs. Current plan details are on the pricing page.
Still have questions?
START WITH THE NEXT ONE

Give your next leadership meeting a clear outcome

Decisions installs from the Microsoft Teams store, and your admin can deploy it to the whole organization from the Microsoft 365 admin center.
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