Make decisions between meetings with circular resolutions
Votes don't always happen when meetings do. Circular resolutions let the right people vote or approve between meetings, with the outcome recorded in the same decision log, on its own date.
Appoint Anna Lindberg as the company’s new CEO, starting October 1, 2026.
Chair
SC
Sarah Chen
Approved
Director
MW
Marcus Weber
Approved
Director
IO
Ingrid Olsen
Approved
Appointment_proposal.pdf620 KB
Recorded in the decision log
WHAT CHANGES
One trusted record, in a meeting or between them
A decision that used to wait weeks, or vanish into email, now gets made and recorded in days, with the right people and a clean record.
Today, without a home for these decisions
The vote happens over email and chat, scattered across inboxes and threads
The record looks different every time: a thread here, a spreadsheet there, sometimes nothing at all
Who agreed, and what they reviewed, is hard to reconstruct later
With circular resolutions
Every decision meets the same standard, made in a meeting or between them
Documentation, voting, and audit trail, consistent and in one place
Decided in days instead of waiting for the next meeting, and stored where you'll find it later
Bottom line: circular resolutions replace the scattered, inconsistent way between-meeting decisions happen today, with the same structure, voting, and record your team already trusts inside meetings.
HOW IT WORKS
How a circular resolution works
A circular resolution can start anywhere a decision does: an agenda item you didn't reach, a proposal from an admin, or a case brought to a committee. From there, one clear path:
1
Package the topic
Give it a title and a clear decision framing, and attach the pre-reads reviewers need. Your existing framework applies: RAPID, RACI, or custom.
2
Circulate
Reviewers open the materials and weigh in, all within Decisions.
3
Decide
The decision is reached through your configured voting or approval framework.
4
Record
The outcome lands automatically in the same decision log as your in-meeting decisions, on its own date.
HOW IT'S BUILT
Built to turn decisions into results
Run through your own framework
Vote or approve through RAPID, RACI, or a custom framework, the same rules you apply in meetings.
Everything documented
Title, decision framing, pre-reads, attachments, and custom fields travel with the resolution, so the reasoning is recorded, not remembered.
On the record, on its own date
Every resolution lands in the same decision log as your in-meeting decisions, on its own date, with a full audit trail of who reviewed and approved.
Controlled at every stage
Draft, Published, then Locked when Final or Rejected, with permissions enforced at each step.
Secure by where it lives
Every decision and its record stays inside your own Microsoft 365 tenant, not scattered across email and chat where things get lost or leaked. No third-party bots, nothing leaves your tenant. SOC 2 Type II and ISO 27001:2022 certified.
Documented in one central decision log, stored alongside your in-meeting decisions, carried into your minutes, and searchable by the AI tools you already use, like Microsoft Copilot.
WHO IT'S FOR
Built for boards, committees, and busy teams
Most valuable where between-meeting decisions come up often and need a clear record.
Boards, committees, and supervisory bodies
Audit, risk, investment, and remuneration committees deciding between board meetings, with a record auditors can verify.
Leadership and management teams
Cross-functional calls outside the weekly cadence, from a pricing approval to a partnership alignment.
Project steering committees
Scope changes, budget reallocations, and milestone gates between formal reviews.
Any team
A general team aligning between syncs. The depth of documentation is up to you.
FREQUENTLY ASKED QUESTIONS
Common questions about circular resolutions
A circular resolution is a decision that needs making, often urgently, made between meetings by the right people voting or approving, with the documents and information attached. The outcome is recorded in the same decision log as your in-meeting decisions.
They live in the same decision log, with the same audit trail. A decision made in a meeting is recorded with that meeting; a circular resolution is recorded with its own date, because the vote happened between meetings. Either way it's tracked, auditable, and in one place.
Yes. In most major jurisdictions, written and circular resolutions are recognized for board, supervisory, and shareholder decisions. In Germany the process is codified as the Umlaufbeschluss (§ 48 GmbHG, § 107 AktG). Decisions captures the documentation the process requires. For the requirements specific to your jurisdiction, confirm with your legal counsel.
Inside your Microsoft 365 tenant. Decisions is M365-native, no third-party bots join your calls, and your data never leaves your tenant. Decisions is SOC 2 Type II and ISO 27001:2022 certified.
Circular resolutions are a premium feature, enabled on request on select Decisions plans. Submit a premium feature request, or contact your Customer Success Manager or email support@meetingdecisions.com, and we will enable them for your team.
