Oslo Metropolitan University, known as OsloMet, had a meeting challenge that is common among organizations: It was difficult to coordinate information among participants, and they often expressed frustration trying to find the materials on subjects and issues discussed in previous meetings.
Shortly after moving to Office 365, they learned about the meeting management solution Decisions.
Decisions works within Office 365 to give users a solution for successful meetings, using the tools that are part of their daily work: Microsoft Teams, Outlook, Word, OneNote, Planner, Excel, SharePoint and OneNote.
Before implementing Decisions, an advisor on the team would transfer all the documents into a PDF and send it to meeting participants. All-the-while hoping someone wouldn’t have last minutes changes that required updating and resending the documents.
“The process to gather materials with Decisions is easy and seamless,” said Aleksandra Weder Sawicka, a senior advisor to the Rector’s Office. “In addition, our leadership team now has all the documents they need for a meeting in one place, accessible on their mobile device. They don’t need to carry their laptop or have pages of materials printed.”
Not only does Decisions make planning and preparing for meetings a breeze, it also ensures meeting documents, agendas and minutes are saved on the team’s SharePoint site for reference later. “I use the tag function in the Decisions agenda to find all the materials related to a specific topic, instead of searching through files and folders,” continued Aleksandra.
As OsloMet continues to embrace Office 365, they’ve found a partner in meeting management with Decisions.