Agendas give participants the information they need to successfully prepare for meetings. Decisions allows you to create structured agendas in Microsoft Teams or Microsoft Outlook with topics, descriptions, presenters and files. The agenda is shared with project team members who can collaborate, suggest topics and upload materials directly to the agenda, instead of you, as a project manager, having to collect and distribute the material before the meeting.
Good meeting minutes capture the purpose of a meeting and the agreed upon outcomes, serving as a record for reference later. It takes just one click to generate meeting minutes in Microsoft Word or OneNote from the agenda. The Decisions smart-text feature will automatically recognize mentions of tasks and decisions, and the minutes will be available to share with attendees immediately after the meeting, keeping everyone on track and informed.
Speak Now from Decisions allows you to create an ordered speaker list, giving meeting participants the ability to press the hand raise icon to join the queue. They can also request to make a short remark to the current speaker or ask for a short recess, eliminating the chaos of people talking over one another or one person dominating the conversation.
A secure and orderly voting process will ensure important project decisions are decided thoughtfully and that the right stakeholders have an opportunity to provide input. Use Decisions Vote Now function to issue and record key votes throughout the project, securely from Microsoft Teams and the meeting agenda.
Use the Decisions smart note-taking function within the meeting minutes to track action items and decisions from meetings. Assign user tasks from the minutes that will automatically sync to Microsoft Planner and export into Microsoft Excel. Project team members will receive reminders before tasks are due and all tasks will be available for viewing right from the meeting agenda.
The capabilities of Microsoft Teams extend beyond video conference to allow for pre-meeting discussions and post-meeting recaps. With Decisions, you'll also be able to fully manage your meetings without leaving the Teams environment where you're already working and collaborating with colleagues.
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