Meeting Tips

Tips on how to create an agenda for effective meetings by HBR

Harvard Business review offers tips on how to create an agenda for an effective meeting. Create an agenda template following their ideas.


An article in Harvard Business Review (Mar 19, 2015) by Roger Schwarz offers timeless tips and a sample template for designing an agenda that supports effective meetings. Decisions uses these same practices in its own agenda builder for Microsoft Outlook.

Tips from Roger:

  • Seek input from team members. 
  • Select topics that affect the entire team. 
  • List agenda topics as questions the team needs to answer.
  • Note whether the purpose of the topic is to share information, seek input for a decision, or make a decision. 
  • Estimate a realistic amount of time for each topic. 
  • Propose a process for addressing each agenda item. 
  • Specify how members should prepare for the meeting. 
  • Identify who is responsible for leading each topic. 
  • Make the first topic “review and modify agenda as needed.” 
  • End the meeting with a plus/delta. 

Read the full article and access the sample agenda template online: https://hbr.org/2015/03/how-to-design-an-agenda-for-an-effective-meeting

Get Decisions Meeting Secretary for Outlook to access an agenda builder integrated into the tool you already use to schedule your meetings.

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